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5..4..3..2..1  We are starting our descent....

Yeah, we're half-way there!  It's hard to believe we are starting Wave 6 and on the downhill slide!  Wave 6 is our highest number of migrating districts... 144... and we are super excited about it!  We had some 'growing pains' in Wave 5 with some of the largest districts thus far coming on board but we listened to your feedback and greatly improved performance in many of the reports and grids in both USAS-R & USPS-R.  Much of the feedback comes from the SSDT's bi-weekly touch base meetings we conduct with ITC staff on their on-going migration efforts.  It's great to hear how quickly districts are adapting and the smooth transition they are making to the redesigned software. This new wave is going to be bigger and better than ever and we appreciate the support and hard work that everyone is putting into this project. 

Accounts Receivable beta version released

We have released a beta version of the new Accounts Receivable module in USAS-R.  The beta version will be available through August 3rd, which is when we officially release the production version of the new module.  For those of you currently on the Redesign and using Classic ARF, your ITC will be assisting you with importing your Classic ARF data into your existing Redesign instance.  For those migrating after the AR production release in Wave 6 or subsequent waves, your ARF data from Classic will be imported in along with the rest of your USAS data. 

For the past several months, we have met with an AR Focus Group consisting of ITC and district personnel who currently use Classic ARF.   The group was formed to provide feedback as we demonstrated the software and gave updates on the status of the project.  We would like to thank everyone involved in the focus group.  Some of the focus group members have volunteered to test the beta version and let me just tell you.... hands down... there is no comparison to Classic.  The AR module options are grid-based, so easy to use and way more forgiving when you make a mistake. If you're interested in seeing a sneak-peak of the new module, please click here for a short video demonstration. 

Payroll Items Configuration - Selecting the Right Payee

The Payee option is used to create Payee records that can be used for Single or Multiple Vendors with the same address using a single Vendor Number.  The Payroll Item Configuration is connected with a payee. The Vendor Number is stored in the Payee. The Payee holds the address information and Vendor Number while the Payroll Item Configuration option allows you to add, change, delete, or view Payroll Item company's information.  A Payee must be created first before a Payroll Item Configuration can be added.

A Payee selection is for the name of the company to which the Payroll Item is to be paid.

When selecting a Payee for a Payroll Item Configuration, this information will be used as the Payee and address for the check/electronic transfer.  This Payee address can be used if wanting to send one check for multiple child support agencies when running Outstanding Payables.   The Payee has to be same for each child support payroll item configuration. 

Selecting the Payment Cycle coincide's with the Outstanding Payable's.  Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:

• None - Payable will show in grid if 'None' was selected
• Every Payroll - Payables that need paid every payroll
• Monthly - Payables that need paid only once a month
• Quarterly - Payables that need paid every quarter
• Annually - Payables that need paid only once a year
• 1 thru 9 - User Defined Cycles

If Payment Cycle was selected as Every Payroll in the Payroll Item Configuration:

Then when paying Outstanding payable and selecting 'Every Payroll', this will only pull up those selected Payroll Items in the gird:

By leaving the Selected blank, it will pull in all Outstanding Payables into the grid:

Using Payroll Item Templates when Hiring New Employees

Creating Payroll Item Templates can save time when adding a new employee's payroll Items. It stores each payroll item information for future use:

Creating a Payroll Item Template Record

A Payroll Item template record can be created by clicking on the  key. You will then populate any recurring field that may be needed on the record. You can setup multiple template records for different types of payroll items.  Once these fields have been populated, you can then click on the  key. You will then receive a prompt to . Type in the name of your template and then click 

Utilization of a Payroll Item Template Record   

To create a new Payroll Item record using the Payroll Item Templates, click .  Select the employee and the Payroll Item you are creating this record for.  Next click on   which will allow you to select from the template(s) you created. The data that was previously stored when you created this template will populate on the Payroll Item record you are creating. You can then add the remaining Payroll Item data needed and click  to complete the creation of this record. If you do not want this record saved you can click the  key.